Glyndwr University website privacy policy

 

1.  PURPOSE OF Glyndwr University Web site Privacy Policy:

    The purpose of this policy statement is to outline the Universities Privacy processes in relation to its web site.

    2. ORGANISATIONAL DEFINITION OF Glyndwr University Web site Privacy Policy: 

      Privacy Policy

      General

      Glyndwr University website will not store or capture personal data (e.g. name, email address) without the prior knowledge and consent of users.

      In the event that you are asked to provide personal information to the web site, you may be asked whether you wish to receive any further communication from Glyndwr University. The University will make sure all personal data that is supplied is held as securely as possible, in accordance with the Data Protection Act 1998.

      Data

      Glyndwr University does not sell or otherwise transfer any personal data to commercial companies or other organisations except within the provisions of its Fair Processing of Student Data notice, and with the exception of 1) web statistics (see below) which is hosted and managed by a third party company (Google, Inc and other web analytics services) and 2) off-site hosted server environments for some website services (Microsoft Live@edu, Moodle VLE,  and other applications).

      Personal Data about you collected via the online store will be retained for a reasonable period or for the period required by UK law.

      Personal data collected from you via our website, is likely to be used to manage and monitor the use of our online store. As part of this management the University’s use of personal data includes:

      • To despatch goods and correspondence via couriers and postal companies.
      • To inform and advise third party conference organisers, suppliers and their agents.

      Cookies & Web Statistics

      Some areas of Glyndwr University website use cookies to aid the user experience (e.g. to save the user from re-entering personal details for every page in a section of the site, including the 'Quick links' area). Cookies are also used to compile general (not personal) site usage statistics. Cookies may also be used to deliver tailored online advertisements through third party websites that are part of the Google display network. The cookies may be used to tailor the adverts based on the sections of our website that you have visited. You can opt out of Google’s use of cookies by visiting their Ads Preferences Manager. Cookies are not used to capture or store personal information for any other purpose.

      Glyndwr University maintains continuous logs of its web server activity. These log files include the details of web site users’ IP address, browser type and page last visited etc. The log files are used to analyse how the web site is being used by visitors.

      The Glyndwr University websites use hosted web analytics software. These are hosted services provided and managed by third party companies. Glyndwr University's main supplier of hosted web analytics is Google, Inc. The service 'Google Analytics' use 'cookies' (a text file sent to user's computers as they browse our websites) to help analyze how users navigate our websites. The information generated by the cookie regarding our websites (including IP addresses) will be transmitted to and stored by Google, Inc. on servers that may be hosted in the United States. Google, Inc will use this information for the purpose of evaluating use of our website, compiling reports on website activity for website operators and providing other related services to Glyndwr University.

      Google, Inc. may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google, Inc. behalf. Google, Inc. will not associate your IP address with any other data held by Google, Inc. You may decline the use of cookies by configuring your web browser to do so. By using this website, you consent to the processing of data about you by Google, Inc. in the manner and for the purposes set out above.

      Disclaimer

      This privacy statement applies to the web pages centrally maintained by Glyndwr University. Other pages that are linked to from the main Glyndwr University sites may have a separate privacy policy, including some Academic School, Research Centre and project-orientated websites.

      3.    THE SCOPE OF THE POLICY

        This privacy statement applies to the web pages centrally maintained by Glyndwr University. Other pages that are linked to from the main Glyndwr University sites may have a separate privacy policy, including some Academic School, Research Centre and project-orientated websites.

        4.    RESPONSIBILITIES FOR DELIVERY

          Responsibilities of Head of IT Services to review the policy and to ensure the policy is available on the University Intranet and on the main University Web site.

          5.    IMPLEMENTATION STRATEGY

            5.1       Support and Advice

            Contract the Head of IT Services

            5.2       Procedures

            Related policy  “DATA PROTECTION AND DATA DISPOSAL POLICY”

            5.3       Guidelines and Forms

            N/A

            5.4       Communication Strategy

            The policy will be posted on the Glyndwr University Intranet.

            A link to the privacy policy will be made from the home page of the Glyndwr Web site.

            6.    EVALUATION

              The policy will be reviewed at the review date to ensure it meets with current legislation. The policy may be reviewed in light of changing legislation.